Chair: Michael Ucci
Members:
Melissa Hackett
Joe Bradley
DeAndre Pickett
Jackie Repice
Upcoming Meetings:
Proposals are due by Noon one day PRIOR to the meeting.
Lion's Den Conference Room at Common Break
September 10
October 15
November 19th - FINAL MEETING OF SEMESTER
SGA Budget Committee
The SGA Budget committee meets once a month to review proposals from various clubs and organizations who request funds. The proposals are due to the SGA Treasurer two days prior to the meeting. Proposals can be left on the treasurer’s desk in the Lion’s Den. Be sure that the proposal is as detailed as possible and includes all necessary information. The Budget Committee Meetings for the fall will be in 206 Sutherland, and the dates are as follows:
SGA Budget Distribution Guidelines – 2009-2010
1. If a club wishes to receive funding, it must be registered and recognized student group. A club registration and constitution must be on file with the SGA Vice President and the Associate Director of Students Affairs for Student Life. Each club must have a President and a Treasurer.
2. Every club shall receive an initial allotment of money each semester. This shall be the same amount for all clubs.
3. The maximum amount that a club can spend on food for club meetings from your restricted account is $100.00 per semester, $50.00 at one time. Food for programs can be requested from the Student Activity Fee. You may only purhcase food for club meetings TWICE a semester.
4. To receive money from the SGA Unrestricted General Budget, a club must submit a proposal to the Budget Committee. The proposal and accompanying materials must be submitted for consideration to the SGA Treasurer.
5. All monies earned through fundraising must be given to the Student Life Staff Assistant at the Lares Information Desk or the Associate Director of Student Affairs for Student Life within twenty four hours of the event. Money will be placed in the unrestricted club account. Place money in an envelope with the amount, club name and event. A representative from the club will complete the deposit paperwork with a representative from Student Life. A club representative and a representative from Student Life must count the money together and sign all required paperwork.
6. All clubs must send a copy of the club’s minutes to the SGA Secretary and the Associate Director of Student Affairs for Student Life.
7. All clubs are required to participate in all SGA recognized events such as the Involvement Fair(s), New Student Day, Presidents Monthly meetings, the SGA Student Leadership Conference, Open Forums, and the Admissions Open House,
8. Raffles for items are acceptable as long as they are for Community Service, but 50/50 raffles are illegal.
9. Conference requests must be pre-approved by the Budget Committee and the Associate Director of Student Affairs for Student Life.
10. Facility and other rentals for equipment, etc. are not funded through the Unrestricted General Budget unless special requests are made and approved by the Associate Director of Student Life. .
11. Club funds, upon completion of the Semester, are automatically transferred to the Unrestricted General Budget at the request of University Park Guidelines.
12. If a club from the fall semester does not register as an active club for spring, the money automatically is transferred to the Unrestricted General Budget. Failure to comply with any of the above may result in less funding of your proposals, the elimination of your initial allotment and your fundraising money, and/or loss of voting rights in the Assembly. Being a Club Officer is an important responsibility. If you have a question or need help contact us at 215-881-7503 or speak to a SGA officer during office hours in Room 1 Lares (downstairs).
Revised – 9/04/09
SGA Budget Committee Request for Funding PROPOSAL GUIDELINES
1. A proposal can be approved, partially approved or denied.
2. Proposals can only be submitted by a representative (i.e. president, treasurer, etc.) of a registered student organization.
3. Proposals can be divided in two categories:
a. Open to all students
b. For club members only
4. Programs/projects/activities open to all students can be funded up to 100%.
5. Programs/projects/activities open to club members only can be funded up to 70%
6. Money allocated is an estimate. Receipts for allocated expenses MUST be submitted for reimbursement. Clubs will only be reimbursed for the allocated amount.
7. The following items will be considered for the approval of a request for funding:
· Is the club active and do they contribute to the campus community
· Order in which proposals are received
· Is the proposal completed accurately and completely
· Did the club attend the appropriate events/programs/meetings sponsored by SGA
· Is the club in good standing
· Does this club fundraise ITEMS OR ACTIVITIES NOT SUPPORTED BY THE BUDGET COMMITTEE OF SAF
· Scholarships
· Student loan funds
· Religious Clubs, Societies, Groups or Organizations
· Class Gifts
· Library Books
· Supplies or equipment normally falling within the province of any University department or division
· Furniture, equipment, renovation or a re-furbishing in general-use areas, such as lounges